Privacy Policy
H.S. Grace & Company, Inc., is the owner and operator of hsgraceco.com, (the “Website”).
At H.S. Grace & Company, Inc., we are committed to the privacy and confidentiality of information provided by you.
This Privacy Policy explains our current policies and practices in connection with information that we collect about you or your organization through our Website, our social media, or email messages that link to this Privacy Policy.
This Privacy Policy describes in detail how we collect and process your personal data, who is responsible for the personal data that we collect about you, what personal data we collect, how we will use such personal data, who we may disclose it to and your rights and choices in relation to your personal data. When used in this Privacy Policy, the terms “H.S. Grace & Company, Inc.”, “we”, “us”, “our” and “ours” means H.S. Grace & Company, Inc.
The terms “you,” “your” and “yours” when used in this Privacy Policy means any user of the Services.
In this Privacy Policy we use the words “personal data” to describe information that allows us to directly or indirectly identify you.
Who is Responsible for the Personal Data that We Collect
For the purpose of data protection law, H.S. Grace & Company, Inc., is the data controller in respect of the personal data that we collect and use as part of our business activities. This is because we determine the purpose for which your personal data is used and how we use your personal information.
Collection of Personal Data
H.S. Grace & Company, Inc., collects certain information automatically when a device connects to our Website, such as the IP addresses and domain names of visitors, browser type, operating systems in use, and history of pages viewed. We collect this information for site administration purposes, and to analyze this data for trends and statistics. We may share statistical or aggregated information about our users with third parties such as Google, to improve our search rankings.
We collect personal data which may include your name, organization, title, telephone number, and email address. The information you give us enables us to provide a service that is personalized to you. The information you or your organization gives us is electronically stored in our database.
We collect information when you provide it to us, such as when you use the “contact us” feature on the Website or otherwise communicate with us (such as by email or via our social media pages).
We also collect personal information through publicly available information, from prospect lists provided by other organizations or through our marketing activities such as through business cards exchanged at meetings, conferences, and events.
Use of Personal Data
H.S. Grace & Company, Inc., collects personal data for the following purposes, and we will only use your personal data when the law allows us to:
- Provide you with news and general information about the Services we provide and the opportunities available to you when you have opted in to receive these.
- To communicate with you and to respond to questions that you have raised with us.
We will only use your personal data for the purposes for which we collected it
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Data Integrity and Security
The security measures in place on our Website and computer systems aim to protect the loss, misuse or alteration of the information you provide to us.
We have appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only access your personal data on our instructions, and they are subject to a duty of confidentiality.
Please know that no method of transmission over the internet or method of electronic storage is 100% secure. You hereby acknowledge that H.S. Grace & Company, Inc., is not responsible for any intercepted information sent via the Internet, and you hereby release us from any and all claims arising out of or related to the use of intercepted information in any unauthorized manner.
Your Rights, including Removing, Correcting or Updating Personal Information
You have the right to access the personal data that we hold about you, subject to certain exceptions. We may require further information in order to respond to your request (for instance, evidence of your identity and information to enable us to locate the specific personal data you require).
You have the right to ask us to correct the personal data that we hold where it is incorrect or incomplete.
You have the right to ask that your personal data be deleted in certain circumstances. For example ((iii) if you object to the use of your personal data; (iv) if we have used your personal data unlawfully; or (v) if your personal data needs to be erased to comply with a legal obligation
You have the right to object to the use of your personal data in certain circumstances. For example (i) where you have grounds relating to your particular situation and we use your personal data for our legitimate interests (or those of a third party); and (ii) if you object to the use of your personal data for direct marketing purposes.
You have the right to withdraw your consent at any time where we rely on consent to use your personal data.
With regards to any of the requests above, please contact us by sending an email to hsgraceco@hsgraceco.com.
You also have the right to complain to the relevant data protection authority where you think we have not used your personal data in accordance with data protection law. We would, however, appreciate the chance to deal with your concerns before you approach your relevant data protection authority so, please contact us in the first instance.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Retention of Personal Data
We keep your personal data only for as long as reasonably necessary for the purposes for which it was collected or to comply with any applicable legal, regulatory, tax, accounting or ethical reporting or document retention requirements. When determining the appropriate retention periods, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means. We also consider our need to answer your queries or resolve possible problems, to comply with legal, regulatory, tax, accounting, or requirements under applicable laws, to attend to any legal claims/complaints, and for safeguarding purposes. This means that we may retain your personal data for a reasonable period of time after your last interaction with us. When the personal data that we have collected is no longer required, we will delete it in a secure manner. We may process data for statistical purposes, but in such cases, data will be anonymized.
Unsubscribe
If you do not wish to receive emails from us and want to be removed from our electronic mailing list, please email us at hsgraceco@hsgraceco.com.
Changes to this Privacy Policy and Your Duty to Inform Us of Your Changes
H.S. Grace & Company, Inc., reserves the right to amend this Privacy Policy at any time. The applicable version will always be found on our Website. We encourage you to check this Privacy Policy occasionally to ensure that you are happy with any changes. If we make changes that significantly alter our privacy practices, we will notify you by email or post a notice on our Website prior to the change taking effect.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
Contacting H.S. Grace & Company, Inc., with Questions, Concerns or Complaints
If you have any questions or feedback about this Privacy Policy, or would like to exercise any of your rights relating to your personal data, please contact us:
By email: hsgraceco@hsgraceco.com
By telephone number: 1.713.572.6800
By mail: H.S. Grace & Company, Inc., 4615 SW Freeway, Ste. 625, Houston, TX 77027